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Spring Maintenance Tips for Facility Managers

Spring Maintenance Tips For Facility Managers

It’s hard to believe it, but spring has finally arrived. The recent snowstorms have kept much of the Northeast stuck in the doldrums of winter. Despite the lingering snow on the ground, it is time to think about the upcoming warmer weather and the spring cleaning that comes with it. What can facility managers and building owners do to prepare their property and grounds for the new season?

It is a very smart idea to be proactive and begin thinking about sprucing up your facility. A well-cared-for building is the best way to promote your property. It also ensures your tenants safety. Here are some tips to help you review your maintenance program for the coming year.

1) Make the Best First Impression

When people arrive at your building, the first thing they notice are the grounds. It is a no-brainer to do all you can to give a good first impression before they even walk in the door. Whether you have a contract with a formal landscaper or you handle your buildings lawn and flower maintenance yourself, now is the time to plant seasonal flowers. Flowers will make the right impression. Greenery inside your building will also create a welcoming environment. Ask your facility services provider about grounds beautification, maintenance, and potted plant care. 

2) Spring Walkthrough

This is the time to search your property for any issues. Catching small problems now before they become big ones is an important role of a facility manager. Addressing small details can go a long way towards improving the aesthetics and functionality of your space. Ask your janitorial company and/or handyman to complete the walk through with you, focusing on details you might normally overlook. Some things to inspect for repair/replacement are: doors (door sweeps, door stops, sticking locks, etc.), corner guards, tile and grout, light switches and face plates, ceiling tiles, countertops and shelving, cabinets and hinges, and fire extinguishers. Additionally, a fresh coat of paint and new caulking will make your entire space look fresh and clean.

3) Refresh the Restrooms

Daily cleaning is a necessity for public restrooms. However, periodic deep cleaning is essential for keeping your toilets, sinks, floors and bathroom stalls looking clean and functioning optimally. Dirt and germs inevitably build-up over time, and must be attacked by sanitizing all restroom surfaces, fixtures, and floors. Do mirrors need to be replaced, sinks re-caulked? Are repairs/replacements necessary for toilet paper and hand towel dispensers or baby changing stations? Pay attention to the comments made by occupants about restrooms and perform your own walk-through’s periodically to ensure nothing has been overlooked.

4) Service Air Conditioning Units

Set up a maintenance appointment with your HVAC service provider to give A/C units a thorough spring check-up so they will cool efficiently when the hot weather comes. Coil cleaning can not only boost operating efficiency but can also improve indoor air quality, which keeps everyone healthier. The air conditioning unit has been sitting unused all winter, causing dirt and sludge build-up — which, in turn, means odors, allergens, increased operating costs, and even degradation or possible failure of the unit. Preventive maintenance this spring will keep everyone happy this summer.

5) Tend to Floors and Carpets

Winter is harsh on flooring. Spring is the time to deep clean all carpets, tile and wood floors in your building. Call in a commercial carpet cleaning company to shampoo your carpets. This will refresh them and reduce any allergens. Wait until the worst of the spring pollen is gone, and then have your carpets cleaned according to Carpet and Rug Institute guidelines. Stripping and waxing will extend the life of your hard surfaces. Schools should also schedule the annual maintenance of their gym floors for the summer break. Wood floors usually require light grit screening followed by cleaning and application of a solvent-based gym finish to protect the floor and keep it shining.

The warmer weather can make spring the perfect time to give new aesthetic life to your facility. If you haven’t yet incorporated sustainable products into your facility, talk to an expert who can help you begin with simple changes that will make big differences. At a minimum, your cleaning program should use Green Seal certified chemicals and/or bio-based cleaning alternatives. To further enhance your results, you can incorporate supplies and equipment, such as recycled paper towels, microfiber cloths and mops, Carpet & Rug Institute-certified vacuums, touchless soap and towel dispensers, and automatically flushing toilets. Sustainability programs can be cost neutral when considering all of the proven economic and health benefits they provide.

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