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Monthly Chapter Meeting - Managing Risk & Ensuring Compliance to EH&S Regulations

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April 2018 Board Meeting

Monthly meeting of the Board of Directors

May 3

Monthly Chapter Meeting & Newsday Facility Tour

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Solar Energy and Your Facility

More than ever, it's important for facilities to consider a switch to sustainable energy sources. Solar power is one of the bog standards when it comes to renewable energy, but may not always be easy to pitch. Even though it has been around for awhile, solar energy has only really become a viable resource for commercial enterprises relatively recently. Still, it may be worth making the change to solar for a variety of reasons.


One of the main downsides to solar used to be its relatively high cost compared to other energy sources. As photovoltaic technology has improved, that cost has fallen dramatically. The cost of solar power per kilowatt hour is now equal to -- or sometimes even less -- than other sources of energy.

Solar power does require an initial investment for solar panels and batteries, which may be significant. However, once set up, solar systems require very little maintenance. In some areas, it may even be possible to sell excess power produced by the solar panels to local power companies. Depending on a facility's power consumption, solar power can pay for itself relatively quickly.

Tax Incentives

Though solar power requires a relatively high initial investment, there may be tax incentives available to help subsidize their setup. Financing options can help further ease the financial burden. As of 2016, commercial solar energy projects were eligible for a renewable energy tax credit of 30% of the total project costs. State and local governments may also offer their own tax incentives to encourage companies to switch to renewable energy.


Traditional sources of energy, like coal power, produce significant carbon emissions. Solar panels can help a facility dramatically reduce their carbon footprint and limit the amount of hazardous environmental waste produced by its operations. Since more and more consumers are choosing environmentally sustainable products and services, relying on solar power can even become a selling point for a facility. Creating photovoltaic panels still involves some carbon emissions and waste, but, once installed, their low maintenance needs and lack of emissions help offset this.


High energy demands can cause brownouts in traditional power systems, particularly during the summer months. High winds, storms, or accidents can also result in damage to the power grid, triggering blackouts that may last for days. Having a robust solar system allows a facility to continue operating despite interruptions to regular electrical service, which helps cut costs and reduce lost operating time in the long run. When coupled with their low maintenance needs, this makes solar panels a great option for facilities that don't want to have to worry about the integrity of their local power grid.


The price and availability of traditional power depends on a number of things, including local energy sources and infrastructure. Power plants that depend on coal, for example, require a means of transporting and storing it. Other energy sources, like hydroelectric or nuclear power, may not be available at all. Solar power is readily available in most areas of the world, and can be set up anywhere where there is flat, open, unused space, including roofs or empty lots.

Advances in transparent photovoltaic cells mean that it may even be possible for facilities to set up vertically-oriented solar panels set in windows. In cases where on-site solar setups aren't feasible, it's also possible to establish a remote solar farm to transfer power to a facility.

In spite of their sustainability and self-sufficiency, solar panels used to have a bad rap for their high cost, inefficiency, and high space requirements. Advances in solar technology have ensured that this is no longer the case -- solar power is affordable, low-maintenance, highly subsidized, and can be placed virtually anywhere that receives regular sunlight. This makes it an excellent choice for businesses that want to lower their impact on the environment, limit their energy demands, and reduce their overhead.

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Sustainable Facility Management

In the modern age of information, society has come to terms with humanity’s destructive impact on the environment. A large majority of scientific experts and lawmakers argue that policies need to be implemented to reduce this man-made ecological impact. A growing number of consumers agree, and they have made the conscious decision to make more responsible choices about the companies they give money to.

Facility managers have always needed to remain compliant with the laws and societal standards, and it appears that sustainability policies are quickly becoming a new societal demand from companies. Adopting these business practices gives your business a competitive advantage over other businesses, but it does come at a cost.

What is Sustainability?

Broadly defined, sustainability means utilizing our resources in a way that both meets present needs and focuses on long-term stability. The Brundtland Commission explains that refraining from “compromising the ability of future generations to meet their own needs,” is paramount to sustainability.

In a world where humanity’s life-support resources are declining and the demand for these resources is increasing, sustainability seeks to more responsibly utilize these valuable resources to maintain an ecological balance. Forum for the Future lays out five of the key aspects of sustainability including care for the environment, respect for ecological constraints, equity, partnership and quality of life. In summary, sustainability is an attempt to protect the environment while simultaneously driving innovation, improving human health and maintaining our way of life.

What is Sustainable Facility Management?

Sustainable facility management describes the method of managing your company’s business, resources, people and infrastructure in such a way that it optimizes the long-term environmental, economic and social stability. Facility managers influence sustainability when making decisions about environmental management, during building construction and when conducting maintenance.

Some sustainable business practices include tracking your energy use, assessing water consumption, prioritizing energy improvement, managing your carbon footprint and reducing your facility’s baseline energy use. As a facility manager, you’ll need to understand any relevant policy regulations or governmental energy efficiency goals. As governments on the state and federal level make policy changes in favor of sustainable business practices, your business will need to remain compliant.


The most important benefit of maintaining sustainable business practices is improving the overall quality of life for all citizens. Many organizations choose to focus on sustainability as both a goal and mission, and the practice is often embraced as part of the company’s brand. Consumers are becoming increasingly health-conscious and Eco-friendly.

Consumers are making more responsible decisions about the products they purchase, so including sustainability as an integral part of your business will have a positive impact on the public perception of your company and boost profits.

Another advantage of sustainability is that companies are at a competitive advantage and may even receive government benefits due to their environmental policies and practices. Ideally, enhancing your company’s productivity, profits, safety standards, health and efficiency are always top-priority goals. Enforcing sustainable goals as a part of facility management will be beneficial in various areas of your business.


While all the advantages of sustainable facility management practices sound unbeatable, they do come at a cost, and that cost is relatively high. The most commonly reported challenge faced by facility managers when it comes to sustainability is the high expectation of energy and water costs and a lack of available funding.

Eco-friendly building materials, supplies and products are typically more expensive, and the cost reduction in energy savings usually isn’t enough to quickly offset the upfront expenses. 

In the study of ecology, sustainability is defined at the ability of biological systems to say diverse and survive indefinitely. Facility managers that adopt sustainable business practices gain a competitive advantage, boost their public perception and help protect the environment for future generations. While these practices do come at a cost, they are typically seen as the responsible choice for today’s businesses.

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Fiscally Responsible Ways for Facility Managers to Implement Environmentally-Friendly Practices

Long Island Green Facilities Management

When green initiatives are put in place, everyone from building owners to building occupants benefit.  Energy-efficient buildings cost less to operate, are healthier for their occupants and better for the planet.

There are many ways to achieve the goal of ‘going green’ with your own building. These suggestions offer ways for facility managers to save money and help protect the environment at the same time.


Buildings account for about one-third of the energy consumed in the United States. Heating and cooling systems use 60 percent of this energy, while lights and appliances use another 40 percent. Fossil fuels are finite, and there is growing concern about running out of these as the years go on. Many FM’s are exploring hydroelectric, solar and wind energy as viable alternatives to traditional energy sources.  These clean energy options capture natural breezes and the sun's energy and light, and use solar water heating systems, dramatically reducing a building’s energy consumption. Renewable energy practices save money, result in more attractive buildings, improve the environment and strengthen the economy by reducing the need for fossil fuels and nuclear energy.


With sizeable buildings, lighting is a major expense and source of energy consumption. Installing dual light controls allow occupants to turn half the lights off whenever full lighting is not needed.


Updating your piping system is a pricey operation. However, delaying an upgrade can cost you even more over time in higher utility bills. Replacing the plumbing fixtures themselves can make a significant difference to water usage.  Reports have shown that the most substantial water waste is found in older buildings with aging fixtures. Upgrading to an EPA-approved model can save dollars and gallons.


Set points for your temperature control systems allow the facility manager to choose a desired temperature range, say between 63 and 66 degrees Fahrenheit in the fall. For each degree you lower your thermostat (for heat), you will lower your utility bill by an average of one percent.


While you may think dusting off your HVAC system is enough to keep it running smoothly, it doesn’t actually work. Only professionals are trained to disassemble these machines for in-depth cleaning and regular maintenance. Implementing a preventive maintenance practice will improve the efficiency of your plant and machinery, and will ensure that your system gets its necessary routine tune-ups.


Whether with a rainwater management system or a similar system, water can be repurposed nearly endlessly. Harvesting rain is a practice that has been around for centuries. Rainwater harvesting systems provide distributed storm water runoff containment while simultaneously storing water which can be used for irrigation, flushing toilets, washing clothes, washing cars, pressure washing, or it can be purified for use as everyday drinking water.


If you do not yet have energy management software in place at your building, you could be missing out on key metrics that could inform you where you can conserve even more. EMS collects interval data, varying from quarterly billing statements to minute-by-minute smart meter readings. Electricity and natural gas are the most common utilities measured, though systems may monitor steam, petroleum or other energy uses, water use, and even locally generated energy. A professionally-installed energy management system will give you all the information you could possibly need in regards to your impact on the power grid.


Incandescent light bulbs have been the standard for decades, and they have been improved in the last decade, using up to 80 percent less energy than traditional incandescents. However, in recent years, more and more consumers have chosen LED lights both for home and workplace use. LED lights are naturally brighter, and much better for the environment, as they have a longer lifespan and use less energy than incandescent bulbs.


It goes without saying that customer records, repair data and other important information should be stored on a computer. Digitally storing documents allows an immediate reduction on paper and ink expenses, and saves man-hours in terms of filing and retrieval. The practice is good for the Earth too. The mass reduction of paper use can have a profound effect on the environment.  The United States pulp and paper industry is the 2nd largest consumer of our country’s energy. A paperless solution will serve to reduce costs, cut down on clutter, and take less of a toll on the environment.


The landscaping around your building requires regular watering. This can lead to a tremendous waste of resources. All plants need water to survive. However, like plants that require more water, there are plants that grow in a lack of water. They are the best drought tolerant plants and can live without water for a long time. Plants are typically separated into three water categories: very low, low and medium. Speak to your landscaper to determine if there are low water plants that can be planted on your property to help reduce the amount of water used and wasted at your facility.

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